So you have decided the date for your big day and any additional celebrations around the event, but before you can plan out the finer details you need an idea of the number of guests that will be in attendance.
Once you have drawn up your guest list and sent out the invites you await, what you believe will be prompt replies. But in reality, receiving responses from your guests can be a slow process. Your guests may put away that invite to respond later, may have simply forgotten or may not even realise they have to reply.
Below we have listed our top 5 useful tips on getting those RSVP’s
1. Simple is best
Wedding invites can sometimes have too much unnecessary information.
An invite should only include the 4-W (Who, What, Where and When) details and any relevant theme or dress code.
You could choose to have RSVP details within the invitation itself or more favourably on a RSVP card included with the invite. Your guests may not be familiar with the French expression, Respondez, s’il vous plait (RSVP), you could simply change the words to read, ‘Please reply,’ and don’t forget to include a clear deadline date to respond by.
2. The choice is yours
Not all your guests will be internet or social media savvy, you should therefore include a couple of options (ex. letter, email, social media, wedding website or by phone message) to reply so that they can choose the method they are most comfortable with.
If you are asking your guests to respond by mail it is not only good etiquette to include a self- addressed envelope stamped with sufficient postage, but will also encourage your guest to reply sooner rather than later.
Alternatively you could ask guests to RSVP for regrets only; this may be favoured especially by those who have a large number on the guest list and/or those who have multiple functions around the big day.
3. Have a clear deadline date
It is extremely important you have a deadline in mind; inform your guests of when you need the responses by but allow a couple of weeks for when you actually need these. There will always be those late responses but because you would have already taken this into consideration, this should eliminate some stress and give you time to follow up if needed.
4. Remind guests why it is important to RSVP
Giving guests a gentle nudge with some words of why it is important to reply can also help. For example, ‘To ensure we prepare the seating accordingly’ or ‘So that we know of any dietary requirements.’
5. Follow up and keep a record
Keeping a record of who is invited and who has responded will ensure you are organised to follow up with any guests who are yet to reply.
You could number the RSVP cards and keep a spreadsheet with the name of the guest and the number on their card; this can be a time-consuming process but will avoid any confusion should a guest respond with their confirmed numbers but not their name.
You can simply cross check the spreadsheet and then send a mass email or text to guests who are yet to respond reminding them that the deadline to respond is soon approaching.
Put this into practice and watch those RSVP’s roll in!